CTR Program Reports

The City of Seattle Commute Trip Reduction program requires affected companies to submit program reports in the Fall of even years. The next Program Report is due October 1st, 2018. All worksites must submit a fully completed Program Report and Summary in 2018. To amend your 2018 Program Report, please email your Commute Seattle Transportation Specialist. A link to the 2018 Program Report will be available shortly, and will be provided to ETCs no later than August 15th, 2018. You may preview the questions towards the bottom of this page.

What is the CTR Program Report?

A standard report that describes the actions a CTR-Affected company has taken during the preceding year and the actions it will take in the coming year to promote alternative commute modes (i.e., non-drive alone). The report helps contextualize employee commuter habits and regional commuter benefit trends.

How often must an employer submit a CTR Program Report?

The City of Seattle requires employers subject to state and city CTR requirements to submit a Program Report biennially, online, on even years.

What is the Program Summary?

Here we give you the (optional) opportunity to submit your best and most comprehensive communications piece, previously known as the Program Summary. Show us how you display your most recent commuting data, summarize your key achievements, and communicate the program to others. Examples could include a PDF copy of a flyer, or screenshot of an intranet site. Only PDF, DOC, DOCX, PNG, JPG, JPEG, GIF files are supported. If you would like to submit another file type, please email it directly to your Commute Seattle Transportation Specialist. Find an example template online here.

We will collect the best examples for best practices (anonymized at your request) to share with others and to use for potential awards in the future.

What if I need help?

Your Commute Seattle Transportation Specialist available to answer any questions or concerns you may have. We will also have a short video tutorial available in August 2018.

Does the CTR Program Report count towards CTR Champion recognition?

Yes! Your submission of the Program Report, engagement with Commute Seattle, transportation benefits and outreach, and further reduction in Drive Alone Rates (DAR) will contribute to your recognition level within the CTR Champions program.

I’m in a TMP building. What does that mean for me?
For more information about TMPs, see the City’s guide here or contact your Transportation Specialist.

Program Report Question Preview

Below, you will find a preview of the questions asked in the 2018 CTR Program Report. Some questions may require additional preparation or fact finding, so be sure to plan enough time to complete the Report before the due date.

2018 Program Report Questions

  1. Organization Name and E-Code
  2. ETC Contact information
  3. Program Manager -or- alternate ETC contact
  4. Highest Ranking On-site Official
  5. How many employees are at your worksite (CTR and non-CTR-affected)?
  6. Does your worksite plan to move or consolidate locations in the next 18 months?
  7. Which ways do you make ETC contact information available to your employees?
  8. How do you distribute commute information?
  9. When did you last provide commuter program information to all employees?
  10. How do you provide transportation program information to new hires?
  11. Do you offer a general transportation subsidy or stipend to employees? (e.g. a stipend or subsidy not tied to a particular mode and other than ORCA) If yes, please provide a brief description of the benefit, including its value, and how it is administered.
  12. Do you offer ORCA Business Passport or ORCA Choice to employees at this worksite?
  13. What is the monthly cash value or percentage of the ORCA Choice or ORCA Passport subsidy?
  14. If the monthly value is unknown, what is the amount of the annual contract?
  15. Approximately how many employees use ORCA Business Passport or ORCA Choice?
  16. Do you offer a Vanpool and/or Vanshare subsidy, allowance, or stipend to employees at this worksite, including reduced or free parking? (Other than ORCA Business Passport.) If yes, what amount is subsidized per month?
  17. Approximately many employees use the Vanpool and/or Vanshare benefit?
  18. Is there a subsidy, allowance or stipend for employees that carpool to work, including reduced or free parking? If yes, please provide a brief description of the subsidy, allowance or stipend, the amount and how it’s administered.
  19. Do you offer a bike subsidy, allowance or stipend at this worksite? If yes, please provide a brief description of the subsidy, allowance or stipend, the amount and how it’s administered.
  20. Approximately how many employees use the bike benefits?
  21. Do you allow employees to set aside a portion of their pre-tax income, known as Pretax Transportation Benefit, to purchase a transit pass or vanpool fare (Section 132(f) of the Internal Revenue Code)?
  22. Do you allow employees to use pretax income to pay for parking costs?
  23. Do you offer the following to employees at this worksite: Telework; Flex Time; Compressed Work Week; Work at Multiple Sites
  24. Does your worksite have corporate accounts or discounts for employee use of the following: Zipcar, Car2Go, ReachNow, other carshare; Lyft, Uber, Taxi; Any bikeshare; Waze, iCarpool, Scoop, or other carpool app.
  25. Are the following available to employees at your worksite: Employer provided shuttle or Shared employer shuttle; Internal circulator; Employer-provided cars; Company provided bikes.
  26. Do you provide any of the following carpool services: Internal carpool ride matching; Internal vanpool/vanshare matching; Rideshare Online or other 3rd party rideshare matching.
  27. Do you offer the following active transportation amenities at your worksite: Showers; Lockers; Bike cage or secure bike room; covered bike racks; uncovered bike racks; child/infant car seats.
  28. Are these amenities shared with other building tenants?
  29. Do you offer any of the following specifically to employees driving alone (SOV) at this worksite: Parking subsidy; parking allowance; parking reimbursement; parking stipend; free parking.
  30. How many employees receive parking benefits?
  31. Do you have reserved parking? If yes, how many stalls?
  32. What is the cash value stalls are leased at? (Daily Rate)
  33. How many parking spaces provided by your worksite are: Reserved for employee usage; Reserved for HOV parking; Shared/ public spaces; Low emission vehicles.
  34. What was the estimated direct cost to your organization over the past 12 months to implement the worksite transportation program? Please record a yearly monetary cost estimate for each of the categories:
    1. Meeting CTR program requirements and promoting the program to employees, including ETC/staff time, overhead, materials, other costs integral to the administration of the program;
    2. Financial incentives and subsidies paid to employees;
    3. Facilities such as bike racks, bus shelters, lockers.
  35. Has your employer applied for state tax credits for its expenditures supporting employee’s commute alternatives?
  36. How long has it been since you last met with your Commute Seattle Transportation Specialist, including over the phone?
  37. Have you or someone from your company attended a Commute Seattle event or presentation in the last 12 months?
  38. Do you forward the Weekly E-blast to employees?
  39. Do you feel like your company leaders demonstrate support for transportation programs other than driving alone to work on a regular basis?
  40. What are your worksite’s top three transportation program priorities for the next 18 months?